MINUTES OF THE BOARD OF DIRECTORS
ZONE 7
ALAMEDA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT

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ALAMEDA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT, ZONE 7 100 NORTH CANYONS PARKWAY - LIVERMORE, CA 94551 - PHONE (925) 454-5000 - FAX (925) 454-5727

MINUTES OF THE BOARD OF DIRECTORS
ZONE 7
ALAMEDA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT

REGULAR MEETING July 19, 2017

The following were present:

DIRECTORS: SANDS FIGUERS
JOHN GRECI
JIM McGRAIL
SARAH PALMER
RICHARD QUIGLEY
BILL STEVENS

DIRECTORS ABSENT: ANGELA RAMIREZ HOLMES

ZONE 7 STAFF: JILL DUERIG, GENERAL MANAGER
OSBORN SOLITEI, ASSISTANT GENERAL MANAGER, FINANCE/TREASURER
CAROL MAHONEY, MANAGER, INTEGRATED WATER RESOURCES
RHETT ALZONA, PRINCIPAL ENGINEER
LINDA VAN BUSKIRK, BOARD SECRETARY

COUNSEL: DAVID ALADJEM, DOWNEY BRAND

Item 1 -

OPEN SESSION/PLEDGE OF ALLEGIANCE

President Quigley called the meeting to order at 6:30 p.m. and the board went into Closed Session immediately.

Item 3 - Open Session and Pledge of Allegiance

The Board came out of Closed Session at 6:50 p.m. At 7:00 p.m., President Quigley called the meeting back into session and led the Salute to the Flag.

Item 4 -

REPORT OUT OF CLOSED SESSION

President Quigley asked David Aladjem, Counsel, to report out of Closed Session. Mr. Aladjem stated that the Board met in Closed Session on the items on the agenda and no reportable action was taken.

Item 5 -

REORGANIZATION OF THE BOARD

President Quigley opened nominations for Board President. He nominated Director Greci to be Board President for FY 2017-18. The nomination was seconded by Director Figuers. There were no other nominations for President and nominations were closed. The Board voted on Director Quigley's nomination and elected Director Greci to be Board President by a roll call vote of 6-0, with Director Ramirez Holmes absent.

President Greci then opened nominations for Vice President. Director Palmer nominated Director McGrail for Vice President of the Board. The nomination was seconded by President Greci. Director Figuers nominated Director Ramirez Holmes for Vice President of the Board. The nomination died for lack of a second. The Board voted on Director Palmer's nomination and elected Director McGrail to be Vice President of the Board by a voice vote of 6-0 with Director Ramirez Holmes absent. Director Figuers made a formal objection on the grounds that a second is not required for nominations. President Greci congratulated Director McGrail on his election to Vice President of the Board.

Item 6 -

CITIZENS FORUM

There were no public comments.

Item 7 -

MINUTES OF THE REGULAR BOARD MEETING OF JUNE 21, 2017 AND SPECIAL BOARD MEETING OF JUNE 30, 2017

Director Stevens moved that the minutes of June 21, 2017 and June 30, 2017 be accepted and approved, and Director Quigley seconded the motion. The minutes were approved by a voice vote of 6-0 with Director Ramirez Holmes absent.

Item 8 -

CONSENT CALENDER

a. Professional Services Contract with Kier & Wright, Inc., for Surveying Support Services

b. Contract to Support Flood Emergency Projects

c. Joint Funding Partnership Agreement with CEMEX for Data Collection

Director Quigley asked to pull Item 8(c) for comments.

Director Quigley moved to approve Items 8(a) and (b) and Director Figuers seconded the motion.

The items were passed by a voice vote of 6-0 with Director Ramirez Holmes absent.

Resolution No. 17-55 Authorized a Professional Services Agreement with Kier & Wright, Inc., for Surveying Support Services (Item 8a)

Resolution No. 17-56 Authorized a Contract with PMA Consultants, LLC for Flood

Emergency Projects (Item 8b) In regard to Item 8(c) Director Quigley expressed his support for the joint funding partnership with CEMEX on the Chain of Lakes and other issues highlighting the importance of storage, but asked for more information on who will take the lead on this partnership and what the timeframe is likely to be.

Carol Mahoney, Manager of Integrated Water Resources stated this is an effort between Zone 7 and CEMEX to collaborate by jointly hiring the consultant Brown & Caldwell, get the contract underway, and collect the data within the next three months. Data collection is anticipated to take less time than that, but some time may be needed to decide if we're going to do additional work.

Director Quigley thanked Ms. Mahoney and said he likes the three months' time frame and certainly the data collection.

President Greci asked if there were any public comments. None were received.

Director Figuers moved to approve Item 8(c) and Director Palmer seconded the motion. The item was passed by a roll call vote of 6-0 with Director Ramirez Holmes absent.

Resolution No. 17-57 Authorized a Joint Funding Agreement with CEMEX (Item 8c)

Item 9 -

STAFFING UPDATE - Employee of the Month Recognition

Ms. Duerig introduced Tami Church who was present in the audience. Tami is an Assistant Water Resources Planner in the Integrated Planning section. She has been a key player with the emergency watershed protection grant funding for the Arroyo de la Laguna. She is also recognized as a creative artist who helped design both the agency's bumper stickers and our latest 60th anniversary t-shirts. On top of that, she is really fun to work with! The Board applauded and thanked Tami Church for her accomplishments.

Item 10 -

AWARD OF PRE-CONSTRUCTION SUPPORT SERVICES CONTRACTS FOR THE DVWTP & PPWTP UPGRADES AND OZONATION PROJECTS

Rhett Alzona, Principal Engineer, Facilities Engineering section gave a presentation which highlighted the current status and projected schedule of the Del Valle Water Treatment Plant Ozonation Project and the Patterson Pass Water Treatment Plant Upgrades and Ozonation Project as outlined in the staff report. Proposals were requested from 16 firms for pre-construction and construction management services for the subject projects and The Covello Group, Inc., was found to be the best qualified for these projects out of the three firms that submitted proposals. Mr. Alzona introduced Gary Skrel and Chris Davenport from The Covello Group who were present in the audience. Staff recommended the Board authorize contracts with The Covello Group in amounts not-to-exceed $124,000 for the DVWTP Ozonation Project and $226,000 for the PPWTP Upgrades and Ozonation Project, including a 10% contingency for each. Mr. Alzona asked if there were any questions from the Board.

In response to Director Palmer's question about project schedules, Mr. Alzona confirmed that the Patterson Pass project will be online in four years. The anticipated schedule for startup and testing of the ozone system and filters is late 2019 for DVWTP, and late 2020 for PPWTP.

Director Stevens asked if the agency has the capacity and capability of treating water through the DVWTP and bypassing the PPWTP when the algae problems rise in the hot summer months and during the period of time when PPWTP is offline. Ms. Duerig explained that we can always bypass but it's a question of capacity and demands - because very often the algae blooms are caused by hot sunny weather when the demands are also up. During this most recent algae bloom flows through Patterson Pass were reduced and groundwater pumping was increased. The Del Valle plant was able to take a blend of water from Lake Del Valle which meant it was slightly lower in algae and flows could be maintained. We were taking everything that we could through Del Valle but we still had to keep Patterson Pass running because of the high demands.

Director Palmer noticed that the flavor of her water was somewhat better over the last couple of weeks. Ms. Duerig explained that the Department of Water Resources (DWR) treated the aqueducts and the Patterson Pass raw water reservoir with copper sulfate. One of the agency's consultants, Ken Henneman, worked with DWR to engage a consultant to treat Dyer Reservoir which was the source of the biggest algal contributions. Zone 7 was also feeding powdered carbon at the maximum amount. Although that is never 100% effective, the agency was doing everything it could.

Director Stevens asked why water projects have four design steps - 30, 60, 90, 100% design? Is it a standard of practice? He expressed concern that paying someone to draft all those changes and send out drawings is time consuming and a waste of money. Mr. Alzona explained that different components are added in at certain times. For instance, before 30% design, the facility is being laid out. Different things come in at the 60% design as opposed to the 30% design. You get a little more information on control strategy and a lot of the instrumentation, control and electrical. These things should be caught as early on in the process as you can because once you move on to a further design, it's hard to turn back. With the checks at different stages, you're reviewing more broadly at the 30% and as it gets refined you look deeper into the information presented.

President Greci asked if there were any public comments. None were received.

President Greci called for a roll call vote. The item was passed by a roll call vote of 6-0 with Director Ramirez Holmes absent.

Resolution No. 17-58 Authorized Award of Pre-Construction Support Services Contracts for the DVWTP & PPWTP Upgrades and Ozonation Projects (Item 10)

Item 11 -

COMMITTEES:

a. Tri-Valley Water Liaison Committee Meeting, April 26, 2017 - draft notes

Director Palmer offered a few corrections to the draft minutes. On page 2, the second paragraph of item 3, the word "constituents" should be corrected to read "contaminants" of emerging concern. On page 9 at the second to last paragraph where the discussion is about the risk of different types of chemicals where is says "with respect to both those inner chemicals as well as pathogens" - that should read "inert" and not "inner".

Director Quigley attended the Liaison Committee meeting and was happy to see the overview of the recycled water plans for the valley and the water storage vision of DSRSD discussed in the draft notes.

President Greci asked for any further Board comments.

Director Stevens suggested a timeline would be helpful for the public to understand what is being discussed at the liaison meetings. He also suggested each agency upload this information to their respective websites to inform the public and to get their input. The Board and Staff discussed outreach and the ongoing Technical Feasibility Study on potable reuse and defining what options can be used as book ends for evaluating the cost range, the risk range and other factors. The final report should be coming out between December of this year and January of next year.

Director Palmer commented on the importance of outreach as outlined by Helen Ling from the City of Livermore at Item 4, page 10 of the draft notes. She wants the public to be aware that the group has been working on a website as a vehicle for educating the public which will provide information related to water supply. The website is www.trivalleywater.org

Regarding Zone 7 Board Committees, President Greci commended the Board members who have served on committees this past year for doing a wonderful job. He asked for input from the Board regarding their desire to serve on committees this fiscal year or any concerns they may have.

Director Palmer stated she is happy to serve on any of the committees, but would like to stay on the Liaison and the Water Resources Committees. She expressed willingness to give her current position on the Administrative Committee to another Board member if anyone else is interested.

Director Figuers expressed an interest in the open position on the Administrative Committee.

Director McGrail stated he plans to speak with President Greci about a committee assignment after confirming whether or not he can commit to it without taking someone else off of that committee.

Item 12 -

REPORTS-DIRECTORS a. Verbal comments by President

b. Written report by Director Quigley

c. Verbal reports

Director Quigley expressed his appreciation for the opportunity to serve as Board President for the second time. He said it has been both fun and challenging. He is proud of the agency's accomplishments as outlined in the 2016 Annual Report such as the ozonation project which is underway. He discussed the need for more attention on water storage options at our Chain of Lakes and Lake Del Valle areas as well as the California WaterFix which will be discussed in an upcoming agenda. Additionally, he attended an Alameda County CSDA meeting along with Director Palmer and his written report is included in the agenda package.

Director Palmer also attended the Alameda County CSDA meeting on June 12, 2017. Her written report was handed out at the meeting. It summarized the discussions at the CSDA meeting such as an overview of Dublin San Ramon Services District (DSRSD) given by Dan McIntyre along with their 5-year Strategic Plan and the recycling program which is proceeding well with DSRSD, EBMUD and now the City of Pleasanton participating.

President Greci commended Directors Quigley and Palmer for representing Zone 7 at outside agency meetings and then sharing the information gleaned through their written and verbal reports.

Item 13 -

ITEMS FOR FUTURE AGENDA - DIRECTORS

Director Figuers left the meeting at 7:34 p.m.

President Greci asked for a thorough discussion about the feasibility/value of televising the board meetings.

Director Stevens discussed the announcement that the Santa Clara Valley Water District spent $21M on a property to build a reservoir east of Los Banos. He would like to see an update on that as a future agenda item.

Item 14 -

STAFF REPORTS (Information items. No action will be taken.)

a. General Manager's Report
b. Legislative Update
c. Outreach Activities
d. Water Inventory and Demand Update
e. Updates on Water Supply Projects
f. Verbal reports

Ms. Duerig noted that extra copies of the Zone 7 60th anniversary calendars are available with the agenda items for the public in attendance. Director Palmer commented that the elementary students have done the most extraordinary job on these calendars. She commended the schools program for getting the kids involved in a project like this which ignites conversations at home with their parents about water. This is how your constituency becomes more knowledgeable about what's going on -- it's through the children and it's an excellent program.

Item 15 -

ADJOURNMENT

The meeting was adjourned at 7:42 p.m.